Exit interviews are essential for any kind of business, especially when working with a high volume of employees. When the HR department gets to conduct exit interviews, both parties can benefit from this talk. The departing employee gets valuable insights that can be game changers in their next job, and the company can improve the workspace quality for future employees.

This kind of honest feedback is indispensable to company culture. This article will teach you how to create an exit interview template for your business easily.

Now that you know what an exit interview form is and why it is so important for any kind of business, it is time to start creating your own exit interview form template. We will show you the best tips for making your form clearer and more optimized, along with the main exit interview questions you should ask.

Be sure to follow each step carefully. Here are the main questions:

What Made the Employee Look for a New Job

This is one of the most critical questions to feature in your exit interview form. Here the employee will have the opportunity to discuss the reasons for pursuing a new job.

There are tons of possible reasons for the decision. Be sure to make whoever is answering the exit interview questions feel comfortable with them.

Equipment Related Questions

Another commonly asked question when doing exit interviews is about the equipment offered for performing the job. You can ask the employee that is quitting the company if they think that you provided all the necessary equipment for performing the job and about the quality of it.

This is a straightforward question but can generate many insights about what can be done to enhance the quality of work. You will more likely receive a proactive response when asking this kind of question.

Asking About the Company’s Culture 

One of the most common exit interview questions is about how the exiting employee would describe the company’s culture. This question is crucial because it can indicate different points that can become severe concerns regarding the work environment and the other employees.

Also, asking for examples can indicate possible reasons for the employee to pursue a new job. Then you can work on this point to guarantee it won’t happen again.

What the Company Could Have Done to Avoid the Employee’s Departure

This is a crucial question in your exit interview form that can provide valuable feedback on job satisfaction regarding the entire team. This objective question will give the HR manager a frank opinion on what was unsatisfactory and made the employee look for a new position in the market.

Once again, this question may make the employee feel uncomfortable. Be sure to carefully choose the words to conduct an effective exit interview.

Suggestions for the Company and Job Title

An effective exit interview will always feature this question. It is the opportunity for the employee to inform the direct manager about what changes would be good, not only for their job title but also for the entire company.

Along with building a better workplace, this question can generate numerous insights and valuable information. These insights can impact the management style and the entire work-life balance.

Constructive Feedback

Although exit interviews are already feedback, this question regards the feedback given to the employee during their work at the company. Here the employee will talk about all the lessons and constructive criticism that directly influenced their performance at work.

Everything counts from expanding knowledge to helping to choose a career goal. This is important to visualize the company's impact on its employees.

Chances of the Employee Return to the Company

In an exit interview form, it is also very important to ask if the employee would like to return one day. Sometimes the employee is not leaving because they didn’t like their job. The reasons can go from personal problems to the need to move to a different country.

This way, it is always good to ask if they would like to return one day if possible. Along with this question, it is also a great idea to ask what changes they would like to see.

Training and Development Improvements

One of the best pieces of information an employee can give when doing an exit interview is about the training. Former employees can always advise the company about which points need to be worked on.

Moreover, these development improvements are a great way to generate more employee engagement. This will make them want to stay longer in your company.

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Template #2

Exit interview template created by Caltech. It can be edited to fit any kind of business and features a particular field for comments about your business.

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Template #3

Exit interview form with answer chart. It is indicated for measuring the overall business and employee relationship performance.

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Template #4

Student exit interview form. It is indicated for educational institutions.

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