Source: eForms

Source: Venngage

It is really important that the first thing on your incident report form is the space for the persons involved to identify themselves. The reason for this being so important is because the company can keep track of which functions are involved in most incidents and also to what supervisor they should instruct the new measures for the safety of the workspace. 

This is also crucial when using this incident report form for legal purposes like insurance claims and court cases. With proper identification of the individuals involved, the document also has more credibility when used for those occasions.

Another reason for the identification of the victim is that the company or responsible for the analysis can look up the person if more information is needed. With the credentials properly filled, collecting those kinds of data can be optimized.

Source: Pager Duty

The date of the accident is one of the most important things when doing incident reports. This topic, when analyzed by the company, will show you at what time of the day the incidents are more common. Not just that but it can also report any raise or decrease in the reporting frequency.

When a raise on the incident reports happens, the company must quickly investigate it to get to the root of the problem and solve what is causing the explosion of events. Those reasons make the need for an exact date almost indispensable.

Another indispensable item when creating an incident report template. Here the employee will be able to describe, with as many details as possible, everything that happened. Those reports are normally done in a first-person narrative.

This is the most important part of the incident reporting process because it’ll help the company and the coworkers at the working station understand what really happened. Not just that but it will also help the supervisor or any other person responsible for the security of the employees to understand how to solve the problem and guarantee that this won't happen again.

Describing the incident and giving additional information will also be indispensable when seeking the right medical treatment and understanding why that kind of incident occurs. The more detailed the description is, the more useful for both parties involved it will be.

Source: Safesite

Depending on the injuries and the property damage involved, authorities might be notified and called to the location of the accident. It is important to keep a register of what cases got a third party involvement in your incident reports.

This register on your report can indicate the severity of the event and also be considered an important record for any police investigation on the scene. One incident report example where this might occur is attempted theft at the workplace.

This might be the most important step of the incident report template. Here the employee will describe what caused the incident, being as straight to the point as possible. This will be the starting point of the investigation on how to solve that problem and prevent future accidents.

When doing the incident reports and filling the incident cause, the employee can also write recommendations on how to prevent the events from happening again. Writing details of what can be done to prevent an accident from happening again will be really helpful when building the action plan to prevent it from happening again.

No matter if it’s an employee incident report template or any other kind, it is important to keep a record of who received the report. This information will help keep a note of who is receiving the forms.

One of the main reasons of its importance is that it points out who to look for when analyzing the data presented in the documents. The person who received it can also be sought after in order to talk about missing information on the incident reports.

Source: Venngage

When creating your incident report template, there are tons of options available. It is also important to know that there are many different types of incident report documents, each one with its own particularities.

Source: Template.net

With this in mind, when trying to template incident report forms, you’ll have to think about what are the most important details and questions that need to be reported. Having a template that accurately gives you the information that you need to keep a record of will help the company, not just save time, but also optimize the creation of measures.

Source: Venngage

There are some things that will help your template to look better and more informative, no matter if it’s an employee incident report template, an IT incident report template, or any other kind. When you create an incident report template, it’s good to keep the company’s visual ID. This way, your report not just looks better, but also shows professionalism. This can be done with a simple header matching the company’s color scheme or even with a sidebar.

Creating a color palette for the different sections of your incident report template is not mandatory, but it’ll help the document to be more pleasant to fill. Also, when doing this, you can highlight the more important details.

This way, your form is more optimized for the company to use as a tool for investigations on how to make the workspace safer. In addition to this, being a more pleasant form helps to encourage the employee to fill in all the information.

The more comfortable they feel filling out the document, the higher the rate of people disposing of their time to do this task. Low rates of people answering the incident reports might end up not indicating the company’s problems and also won’t give you the accurate information you may need for the investigation.

It is also very important to have an organized information hierarchy when creating an incident report template. This will help to identify the most important details when analyzing the collected data.

The more organized the information in the report, the better for the person responsible for the investigation. Optimizing report tasks will prevent injuries or even future property damage. When you highlight the more important information, you are also showing the employees what pieces of information really matter for the investigation.

This is a tip for both the creator of the incident report template and who is filling it up. Try to be as objective as possible, without giving space to ambiguous questions.

When you do this, there is a lower chance of the information being misinterpreted by whoever is reading it. It also helps the person filling up the document, as it helps make questions easier to understand and answer.

No matter if it’s an employee incident report template or any other kind of document. Microsoft Office has a variety of features that allows you to create personalized documents, making it easier to build an incident report template that truly gives you valuable information to help your company.

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Crime Report Template

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Employee Report Template

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You can get your own Microsoft Office activation key at RoyalCDKeys for a considerably lower price in comparison to Microsoft’s official website. With this tool you’ll be able to create the perfect incident report template for your company, preventing injuries, accidents, and many other unfortunate events.