Proof of income letter will help you get to the next step in the rental application process. Landlords need some proof of income before approving you to move into your next apartment. And this official document is an easy way to verify your employment status and other relevant information that the landlord may require.

With such a document, you can prove your employment and show your income, like your annual salary, basic monthly income, or even your hourly wage. Also, with a salary verification letter, the landlord might see other income details, such as if you are an employee of a particular business or self-employed.

It is a key tool, and here we will help you to understand the process, its purpose, and how you can write a correct proof of income letter.

With proof of income letter, you can provide official documentation that you worked for someone in the past or that you are currently working for them. It is also personalized based on your medical coverage status, Supplemental Security Income, and Social Security benefits.

As an employee, you may require to write this letter to use it as evidence for the following:

• Getting a Loan Approved: If an employee requests a loan from a bank, they will need an employment letter or some sort of income verification to confirm that they will be able to pay back with their salary.

• Signing Leases: The lease issuers may want a proof of income letter to check if the employee can pay to uphold the lease.

• Obtaining a Credit Card: To get a credit card, you will need proof of income to check if you can pay back the debt whenever needed.

• Purchasing or Renting a New Home: Applying for a mortgage to purchase a new home will require you to have a proof of income letter to check that you can make these payments.

• Applying for Another Job: As an employee, you might need a proof of income letter for your next employer to confirm your past and current salary.

To write an effective and correct proof of income letter, there are several topics you need to include. These are the following:

Recipient Information

To start making your proof of income letter, you should begin writing out all the information regarding the recipient.

You have to place this information at the very top of the letter. In this section, include your full name with your official job title, the name of the organization or company you are working for, the address of such company, a direct phone number to contact you, and the date when you wrote the letter.

Employee Work Information

This section holds the bulk of the content. You can detail all your work history as an employee and your employment information.

Here, you will include your job titles, employment status, how much you have been working in the company, your typical work schedule, your usual salary or wage, and the basis on which you receive your payment. You may also include any information regarding commissions or bonuses you may receive.

Employer Contact Information

It is highly required that you include your employer’s contact details in the proof of income letter so it can be contacted whenever any doubts arise regarding your work history.

Some of the contact information will include the employer's name, employer title, direct phone number, email address, and company address.

Now that you know all the details regarding proof of income letters, you are ready to write one of your own.

To give you a head start on the making of proof of income letters, we will provide you with several templates available to download for free. The only thing required is to have Microsoft Word installed on your PC.

If you need a CD key for Word, you can purchase one at a low price in the RoyalCDKeys store. You will get the latest Office package version, including programs such as Excel, Outlook, Access, PowerPoint, and more.

Basic Proof of Income Letter Template

This simple template gives you the basics of making a proof of income letter. It is a step-by-step template of how it should be done, although it lacks style.

You can download it from ApartmentGuide as a Word document.

Simple Employment Verification Letter Template

This template is a bit more stylized than the previous one. It is set to look professional, simple, and direct to the landlord, with options to mark how much you earn and how frequently.

Download it from Eforms.

Employment Verification Template

This template is divided in half, with fields to be filled by both the employee and the employer. The first half is your written consensus to allow the employer to release information about your work and employment, while the rest will be your work details.

Download it from TemplateLab.

Salary Certificate Template

This template is divided into three sections. In the first one, you have all your contact details and your employment status. The second would be your salary details and income. The third one needs to be filled out by the employer as authorization from the company.

Download it from TemplateLab.