The recruitment process can be a tiring activity for both the hiring team and the job seekers. With this in mind, a spreadsheet that reunites all the essential information about the qualified candidates can be helpful in making this process easier.

Many companies use this powerful tool because of the vast quantity of information that you have to deal with when recruiting for a job title. Those reasons make the use of a candidate tracking spreadsheet indispensable for the team when managing a high number of candidates.

One of the first things you have to take note of in your tracking template is the applicant's basic information. Obviously, name, contact info, and education are essential data. Besides you can also include reference checks in the form.

Since this process involves many different candidates, a detailed section with that information is useful. The more clear and objective the notes are, the better for the hiring managers.

The main function of an application tracking spreadsheet is to optimize the recruiting process. The link to the portfolio or resume may make the process quicker. 

Instead of having to look for these documents every time you need to use them, you can have a section that reunites all those docs. This helps at every step of the process, making consulting these pieces of information way more efficient, especially through multiple channels and portfolio links.

When starting to track candidates for companies, one of the most important things for the hiring manager is the applicant experience. This will help them select the best candidates for the next phase of the process.

When the company looks for the top talent among the candidates, their previous experiences can be a decisive factor. The sheet organization should contain all the details about these past jobs.

It is also very important to note who is doing the interviews and keep track of them in your templates. This impacts multiple-step hiring processes since you have to know who conducted the previous step.

Having a space on the sheet to write who the recruiters are and keep track of this information is indispensable to keep an organization of the team through the steps.

This type of applicant tracking template uses a standard process throughout the document, including only the most relevant questions. This may be a better option for small businesses with fewer requirements and a less complicated hiring process.

The columns in this kind of document are all the same size, presenting the same space for taking notes in every category. No matter if it’s qualifications, address, or anything else.

When you want to keep track of multiple recruitment processes simultaneously for several vacancies, this might be the best tracker template for you. As it’s way larger and more complete than the previous one, this template has a completely different focus.

This template will offer you several categories for creating a complete team of new employees from scratch. It helps manage multiple employee interviews and onboarding processes simultaneously.

Being more used in the early stages of the candidates' selection process, the interview template is the best for collecting information about possible new employees. Ask all the important questions about the vacancy and take note of the more important ones, like current employer and current salary.

This is one of the most crucial steps of the entire process, so be sure to use everything you have to make this part of the interview as efficient as possible. Having an application tracker made just for this is great, giving options to optimize every aspect of it.

A periodical recruitment tracker is more indicated for companies that normally hire freelancers or people to work on smaller projects. This kind of template is for enterprises with high turnover and new applicants every month or in a specific interval.

It also works perfectly for people who want to hire employees under a specific deadline. Using this, you can personalize it, adapting to your needs with periods that can be weeks, months, or any other you may prefer.

Another template that works perfectly for small businesses. This one is focused on this company size, with a smaller team and a lower candidate volume. This sheet was created thinking about the small businesses' needs, including, for example, a column for salary requirements.

Being created for a small business does not mean you can’t use it for a big one. Every template can be edited to fit the needs of every organization. Keep this in mind when choosing the best template for your needs.

If you want to create your template instead of using one that is already made, feel free to build it however you want. Having the option to customize your template with the information that truly matters for the companies is the best thing a manager can do.

This makes your hiring project more optimized, making it even easier to organize the information on your spreadsheet. It’s good to remember that you also need the same software for editing the ready-made templates, even if you don’t want to create your own.

For this kind of task, the best option available today is Microsoft Excel. There you have a huge selection of tools that make it possible for you to create whatever templates you need for the next hiring section.

You can find an activation key for Microsoft Excel at RoyalCDKeys for a considerably lower price when compared to Microsoft’s official website. You will have access to all the software's features, creating the best applicant tracker.