A project description is a mandatory way to publicize your registered mark, idea, thoughts, thesis, and unique projects for specific clients. Of all the lessons learned about planning, learning how to write a good project description is preponderant. So, in this article, we’re giving you some project description examples. You can use whichever you prefer or even build your own.

A project description is a public document where you explain the reasons why you're developing a project. In this document, you also include the general and specific objectives of the project and how you're planning to reach every one of these goals. Writing project descriptions include explaining strategies you'll use for each phase of the general project.

A reasonable project description must include a general perspective of the following:

• Project objectives;
• The roles of Stakeholders;
• Metrics and strategies you use for measuring success;
• General timeline with specific activity durations;
• Estimated budget.

The project description is not a super-detailed document that includes all the tasks you will fulfill during the project. Despite having objectives and strategies, you describe them briefly and without details.

The sections you include in your project description depend on the type of project plan. However, a good project description should contain some basic information: Below, you will find these primary sections that your project documents should integrate:

• Project title. Look for a brief and memorable title.
• Overview. The project description is a public gaze, a summary of no more than one or two paragraphs.
• Project justification. Explain which problems the project results.
• Project objective. The specific goals of the general project and project stages.
• Project Phases. Divide the project into several phases and describe the outcome for each.
• Project Metrics. Include the metrics you use to evaluate and monitor the project’s success.
• Project timeline. The timeline should contain every task that you’ll complete.
• Project budget. Make a cost-benefit analysis and describe the projected costs and general project budget.

The following steps are crucial to writing a good project description.

• Summarize. Write a brief description explaining what the project aims to accomplish.
• Define. Explain the opportunities and how the project addresses them.
• Identify goals. Set specific, measurable, achievable, relevant goals that answer what, why, and who, and include metrics to measure success and accomplishment. 
• Explain methodology. Explain the technologies and management techniques you’ll apply and why these are the proper ones.
• Measure. Identify clearly-separated parts of the project and project deliverables, and explain how you’re going to measure and evaluate them.
• Schedule. Build a proper timeline with stages, milestones, important deadlines, and a project schedule.
• Budget. Include an approximate project budget and how much you’ll devote at any stage. 
• Obtain Feedback. Get feedback from any person impacted by the project.
• Proofread. Let someone proofread your project idea. Ask the proofreader to look for mistakes and missing details relevant to the proposal.
• Revise. Update the document while advancing the project proposal.

Although most project descriptions follow the outline we mentioned above, there are other types of reports you can use. For example:

• The abstract. This type is used for informational purposes. It generally contains just a few paragraphs.  
• The elevator pitch. You commonly use this description to sell people on a project idea. 
• The short project description. This type is a quick summary of how you’ll implement the project. It may also include a few reasons for the project.

As you can imagine, there are dozens, maybe hundreds, of project description templates you can use to describe your project. Of course, you can create your templates. Still, we’re providing you with some templates with sample information you can use directly or get an idea of how a project description is written.

At first glance, this is a template for an architectural project description. As you can notice, writing a project description of this type involves separating the sections to describe key details of any area. This is because architectural projects need clear goals, budgets, and phases.

 If you’re interested in downloading this template, you can get it from Smartsheet.

Microsoft Project Pro 2021 Global Key is a suitable software you can use for those purposes, which you can find here on RoyalCDKeys at €4,50.

This template includes some additional sections. This way, you can integrate some extra relevant information regarding the project’s goals, resources, general guidelines, campaign look and feel, call to action, and more. Since the project integrates more edges, it’s mandatory to address them all, even with a brief description. Try to include all the little details.

If you need a template like this, you can download this template from Templatelab.

If you need to write a project description for a grant-funded project, it’s essential to include extra information about several aspects. 

For example, you can consider the target public or population and what benefits they get with the project. In other words, this template works to provide a big picture of the project.  

When you write this project description, you should focus on why the project is essential for your company. This template also contains a special section for income, expense, and strategies for funding. If you’re a project manager, fill out these project descriptions as detailed as possible.

If you need a project template for your grant project, you can download this template from Doctemplates.

This template is similar to the first one we saw in this list. Interior design and architectural projects share many similar aspects, even with other projects, such as building or urbanism projects. 

The key criteria here is to provide a global vision of the project, how the spare part will be, the walls, furniture, colors, etcetera. The idea is to give the client a general idea of the final product. Then, mention the key points, the stages of the project, and how the changes will take place.

You can get this template from Sampletemplates.

An IT project description should include any possible details about the project background, starting with a basic project’s purpose in summary form. The best practice for describing a specific project in the IT field is keeping it simple and explaining the project in lay terms. 

IT project descriptions generally include space for the project’s goals, assumptions, possible success, and risks. These also include the processes impacted by the project, resources, working hours, breakdowns, and general costs.

Feel free to download this template from Smartsheet.

When you write a software project description, you should begin with an overview of what type of software you're creating or developing. This type of description should be a high-level summary of the development. Then, describe the goals, the organizational pain points, the market, the hardware, the people involved, and the software involved.

Get this project description template from Dexform.

In writing a compelling project description, it is mandatory to draft early and make some annotations in the first stages of the project. Please do not go into too much detail, and keep it up to date. It would help if you also kept it brief.

The best is to draft the idea as soon as the picture appears. This draft should work as a general roadmap to refer to the project. Having the description well drawn before the execution will help you save time and resources.

To ensure the success of your project description and of the project itself, you should incorporate the 4 C’s of writing:

• Concise. Focus just on the project and not background information.
• Complete. The project description must include all the key points decision-makers and the audience need to understand about the project. 
• Clear. Go straight to the point and avoid unnecessary jargon.
• Credible. Only just authoritative sources and updated information.

When your audience reads your project description, they should feel motivated. After reading the completed description, the audience must also understand and support the project. So, the first impression is significant since people will form an idea about your assignment within the first 30 seconds.

Having someone else read your content is vital for quality. This person can proofread and edit the document. They can solve some issues that have arisen. Thanks to this, you’ll avoid spelling and grammar mistakes.

Remember that a project description is an overview of the process rather than a specialized illustrator of details. Avoiding details, you make sure your audience understands your project's implementation and goals. Besides, it is prevalent that the description evolves, so organizations shouldn't commit too early.

Stay focused on the stakeholders that will benefit from your project rather than stakeholders that are funding the project. Any feedback you can get from a broad audience is welcome and helpful. It would help if you tried to get feedback from customers, stakeholders, and more.

When you write a project description for your thesis, you should report it with the help of a guide or supervisor. Besides, this description should respond to the question, "Why are you writing this thesis?" "What are you trying to achieve?" "What is the context of this paperwork, and why is it interesting to me?" In short, this should define the scope of your thesis.

Your organization often will need to submit a project proposal to get a significant project. In most cases, your description should be a brief overview of when, why, and how your organization carries out the project. This proposal can also be an abstract or a short description.

Writing a project description is an art and a science. Creating project descriptions is difficult, but you can always learn enough to write a good one. Of course, if you have your business or are a project manager, you can always complete a project management professional certification in a project management institute or virtual class. This is a great alternative! 

Anyway, with what you’ve learned here, you’ll be able to build excellent project description templates for your proposed project from scratch. You can also browse the Internet and find some exciting templates for your project team. Keep in mind the few tips we’ve given you in this article.  

We hope we’ve helped you with our outlines. For more content, browse our blog. You’ll find dozens of related posts, reasonable new offers, and more!