Preparing a very actual and detailed price quote is one of the essential things when creating an offer. This guide will show you how to create a professional and concise price quote with some template examples.

One of the essential elements of creating a price quotation is the clarity aspect. You'll be honest and straightforward towards your client if you do an excellent job when producing it. With all the costs included, the client can feel like they're talking to professionals who know what they’re doing.

With that in mind, let’s review some of the more essential aspects of the price quote.

A price quote is essentially a list of all the necessary expenses a company will have to endure to get the service/task demanded by the client done. So, if you, for example, need a new roof. In that case, you will probably get a price quote from the company that will enlist all the expenses you’ll need to intake, such as materials, applicable taxes, and profit for the company, which would be the final price.

Every price quote has a fixed price offer and some variable costs to consider. If you create an excellent quoted price, you can start negotiating without resorting to some not-that-concrete elements such as “well, the materials…and people”. In the case of a reasonable price quote, you will see fixed and variable costs. You will see what elements can be negotiated and which have to stay as they are.

Clients will always look for the best price, but it will save them some time if you show them the total cost of the materials that can be checked easily on the market. A detailed breakdown of the costs will tell them if it’s a good deal or if it would make more sense to check out with some new business.

There are many elements to the price quote that must be considered. One of them is using available software that’s accessible and user-friendly so that any client can read all the price quote information.

We highly recommend using one of the Microsoft Office templates. You can easily find those online; they take only a few minutes to get acquired. Here, at Royal CD Keys, you can contact Microsoft Office for an affordable price in the latest possible version. To service businesses, you need to look like a professional business. Using Microsoft Office can shorten the price quote process creation and convince the potential buyer that you’re a serious professional with some formal documents.

With that in mind, let’s go over some price quote templates.

Our first template is a simple price quotation with tax calculations. As you can see, you can see all the necessary company information, etc. A great one for most needs. You can download it from the official Microsoft website.

Here you have something similar, but this time without taxes bracket if you have some other type of agreement or taxes solutions. It’s pretty identical to the first one, lacking that bracket. You can also download it from the official Microsoft website.

Here is something fancier with colors and some additional brackets. This one is the same as the first one, with some bonuses for looking more professional. You can find it on the official Microsoft website as well.

The best thing about price quotes is that you can create a price quote. If your customer or a potential client allows you to show you what you can do, you should be more than happy to oblige.

Treat price quotes as an opportunity to show your professionalism, awareness of the market, and overall knowledge of your craft.

The main reason that someone asks you for a price estimate is that they want to do business with you. Otherwise, why would they bother?

So, to make the most out of it, include all the necessary information in your price quote with details for each item on the list. Here are some of the benefits of price quotes.

You may have come across a different name when discussing price quotes. “Price Estimate.” It can often be seen in stores or commercials when the speaker tells you that it’s not an offer and cannot be treated as such. You may wonder, then, what are some fundamental differences between those two? 

The basic concept is this: A price quote is a legal, binding document sent to a customer. What does it mean? As we’ve stated before, 100 on a price quote means 100 in real life, and it doesn’t matter if anything has changed. So, keep that in mind while crafting your price quotes.

Estimate, on the other hand, is not a legally binding contract, and it’s a “more-or-less” situation. If a plumber came to your house to fix your shower, he’d probably say something like, it depends on what has broken; around 100 bucks for everything we would call a price estimate.

But, if said plumber would send you a written price quote where the “plumber fee” is 50 bucks, you can legally make him pay 50 dollars for the whole thing.

If you want to create a reasonable price quote, there are a few things you’ll need to keep in mind. The most important thing about this formal document is to be brief, precise, and accurate. Here’s what you need to take into account.

• Contact details - by that, we mean your company name, address, the name of the customer/their company, etc., etc. Be as detailed as it is possible.
• Price - as it is indeed a price quote, it’s perfect to put up a price somewhere in there; remember to make it visible and stand out from the costs. You can also add payment terms.
• Date - remember to put the date of product delivery service in a price quote.
• Price quote validity date - price quotes usually have a validity date, so include this one.
• Terms and conditions - you should always include terms and conditions of doing your job that can be an attachment to the deal.

There are plenty of ways to get your prices on your client’s list. But how to make your price quote stand out among others? What to add to the price quote in our free time? How to find a standard price list? Well, there are some ways to get around those things. Let’s check it out!

We hope this guide helped you draft the best possible price quote sent to the client. We’ve put some effort into it with different personal experiences, so it worked, at least for some of us.

As always, we’d love to hear from you. Any feedback always helps us grow, not only in internet clicks but also - in creating better and more exciting articles. If you have any questions, feel free to ask, we’d be happy to give you some more answers on topics related to our activity online.

Also, if you have any ideas on what we should do for our next article, be sure to let us know! We’d be more than happy to prepare something exquisite for you to help you out with your business.