In this day and age, people are obsessed with ordering things online. Especially after the pandemic, people have acquainted themselves with the concept of not using traditional shops and finding the goods they need online, mainly for a much lower price. 

This new trend created a demand for delivery order forms, and delivery templates are springing up everywhere! In this article, we will explain everything there is to know about delivery order templates, with some free examples for you to utilize in your business. We will also provide a detailed description of what it means to create a delivery note template, where you should put the shipping address and contact details, and how to go about this whole thing.

So, if you have some packages to send out, we have the delivery order forms for you to send them! Let’s dive in!

A delivery order is a document that authorizes the movement of goods from one supplier/seller to a buyer/customer. It is also proof of the purchase order and that all the parties involved in the process agreed on the details of this particular order. 

Of course, the specific details of every delivery order will be different in each case. Yet, some  basic information, like the kind of items delivered, their quantities, or delivery location, are commonly found in those documents.

This kind of order is a crucial element when delivering goods, especially in logistics, as it will help all parties ensure coordination. It’s a document that can prove the shipment and accountability of different parties along the way.

Before getting into the templates themselves, let’s review the software we will use for this project. In this case, we recommend Microsoft Office. It’s a comprehensive package of many different office-useful applications. You can utilize such software classics, like, arguably, the best text editing program on the market – Microsoft Word, the spreadsheet that seems to have no limitations – Microsoft Excel, and PowerPoint for creating creative presentations. 

This office suite has been acknowledged by millions of users worldwide, and it’s guaranteed that people will know how to use it and edit anywhere you’ll send it over.

Additionally, with the RoyalCDKeys Microsoft Office Key, you gain access to a lifetime subscription to use it for many different purposes during this time. Whether it’s an office-related or a private matter, you can use all the apps in the Microsoft Office suite with no issues whatsoever. 

Moreover, with the use of templates, you can even enhance the potential of this package. Whether it’s a free invoice template you need, a food order template, or an online form for a particular client, you will quickly find those on the internet or in the articles such as this one.

With that in mind, let’s review the templates we provided for delivery orders. 

Delivery Order Template #1

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First, we have the basic delivery order template with all the essential elements. There is a place for the company’s logo, name, order date, number, delivery note, dispatch date, and all the other important information you may need if you are shipping something. If you need to, you can even export it into a pdf form and fill it out that way if you want to.

It’s great for multiple purposes, so you will not be disappointed with this choice for your business.

Delivery Order Template #2

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Next, we have something a bit more simplistic, with a lot of data for you to fill out. It’s a safe bet, as you can do most of the calculations within the spreadsheet, edit it as you like, and just overall – have it your way.

And, because it’s pretty minimalistic, it will not look out of the ordinary when you decide to change things up however you like it. So, for most purposes, this works as a well-drafted delivery order.

Delivery Order Template #3

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And finally, we have a delivery order template with a little bit of imagination. In this order form, you will be able to create a proof of sale and do it with style! This template has not only all the necessities for a particular delivery order form but also – some additional graphics for you to modify and an exquisite style that everyone seems to enjoy.

So, if you want to find something that will work for you regarding usefulness and visuals, this template is definitely for you.

So, now that we know all there is about delivery orders, let’s go over some of the benefits they bring to the table. As it is an industry standard in many different market branches, it can still be a novelty in some. So, to present you with all the different ways you can utilize those, we have prepared a list of expected benefits from using these concepts. Let’s dive in!

Accessibility

First is its accessibility. These delivery orders provide convenience to many customers worldwide by allowing them to place their orders wherever they are. It’s simple. It’s easy to use, and it’s just a no-brainer. Why wouldn’t you use those? That’s our question.

Greater Reach

Additionally, with a delivery order accessible online, you can reach more people than those in your nearest location. Expanding the business is incredibly easy with the right approach to setting up your online presence. If people can complete the delivery order online, you are opening your business for multiple additional revenue streams!

Efficiency

Next, it’s much more efficient to use delivery orders that people can get online than simply informing people about what is happening with their particular shipment, getting all the questions asked through the phone. It makes everything that much easier in the end.

Customer Satisfaction

Next, we have the customer satisfaction gauge. Delivery orders can help customers understand what is going on with their package, ensure the reliability of delivery service, and assist them in better understanding the whole shipment process. That can help you create a better-functioning business with a more positive customer experience.

Beat the Competition

You must have a delivery order immediately if your competitors don’t have it. Similarly, you need to have it immediately if they do have it. It gives you an advantage or additional selling point to attract customers to your business. In other circumstances – you are just keeping up with what everyone else is already doing.

So, now that we know the delivery order and its benefits, let’s go over some key elements to include in your document. Of course, things like accurate addresses are a must-have, but we are considering more general aspects. 

Including them will help you to avoid all potential roadblocks, minimize errors, and overall – enhance customer satisfaction. And that is what we are all about. So, let’s get into some nitty-gritty details about delivery orders!

Contact

First, you need to provide all the necessary information about the customer’s name, phone number, address, and additional information required for a swift delivery. Be sure to check everything multiple times, as you will be responsible for any issues on your part.

Order Details

Next, you must put in all the order details, like the quantities of products, size, flavor, and anything else you deem necessary. Those would mean all the special instructions or preferences for the customer.

Price

The next thing to remember is the order's total cost. Include any applicable taxes, delivery fees, or discounts that can influence the end price. Additionally, list the accepted payment methods and whether the payment has already been made. That’s an essential element to remember, especially for the person delivering the product.

Delivery Date

Next, you need to put the delivery date. A specific date and time when the delivery is about to happen: of course, it can vary depending on the unknown circumstances, but you need an estimated delivery date to start the delivery process.

Delivery Info

Next, be sure to add all the delivery details and instructions. This can mean gate codes, whether the person should leave the package in some particular place, floor, and apartment numbers, or any other information that can be important from the point of delivery. 

Contact Info

Next, provide some contact info so people can contact you if anything goes wrong with the delivery. That way, you can answer all the questions about the delivery status and calm the customers who otherwise could start suspecting fraud.

Return Policy

Remember to add the return policy information with specific conditions or limitations. This will help the customer understand what they can do if the product does not meet their expectations and how to return it to your company.

Thank You Note

And finally, a thank you note is always in style, especially in the e-commerce industry. That can provide some human touch to the whole thing and give the customers the feeling that they are not just another number in your spreadsheet.

So, now that you know how to write a delivery order, let’s talk about the dark side of this endeavor – the challenges that come with this kind of business. Of course, those may or may not happen in your particular case, but itt’s better to be prepared and proactively plan for every “in-case-of” situation rather than letting it happen to you with no potential solutions to the problem. If you want to optimize the whole process, having a scenario for all these potential roadblocks may be wise.

The Accuracy of Order

As you may have noticed, the orders are not always accurate in the e-commerce business. Sometimes there is a mix-up of order details; someone put the wrong customer's information, maybe the delivery address was off a few blocks, the ordered items were different, or maybe there were too few or too many. Plenty of things can go wrong, so be sure to have a backup plan in case of any errors or discrepancies in the delivery order. They can lead to delays, errors, and customer dissatisfaction.

Deadline

Next, we have the deadline to remember, which can be pretty challenging. Why? Well, plenty of potential roadblocks (or literal roadblocks) can happen from the time the products leave your company to the time they arrive to the customer. Storms, civil wars, theft, anything can happen, so be sure to have a clear line of communication with the customers to inform them about any potential issues. 

Inventory Management

Next, we have inventory management. Scarcity is excellent when you are talking about diamonds, but not so much when it comes to your inventory. Be sure to restock all the popular items and track what is being sold. 

If customers start to ask about a particular item, be sure to forward that information to the inventory manager so that you will be able to prevent stockouts. Additionally, have real-time accessibility of all the items on the site, as people can get disappointed if something they have ordered would magically disappears.

Effective Communication

Be an effective communicator throughout the whole process. Plenty of people are involved in delivering goods, so be sure that everyone knows what to do to fulfill the order. This would include keeping up with the delivery personnel, customer support teams, or anyone in between. And on the other hand, make sure that people will have a line of communication with you, especially regarding the customers. That way, you can ensure that your deliveries are fast and efficient.

Last-Mile

The last mile problem is something that keeps people awake at night. It’s the final few steps to the customer’s house. And – it can get pretty problematic. A fraud delivery person, traffic, hard-to-reach destinations, unseen weather conditions. Even tough you can’t foresee those things, you can ensure that you are working with a trustworthy delivery company, that you have enough protection for the products you have bought and overall – that the delivery will be smooth and without any problems whatsoever.

Tracking and Proof of Delivery

And finally we have the tracking issue/proof of delivery. In this case, you need to obtain the proof of delivery for each delivery order. Those tracking system can be problematic, some use GPS, some barcode scanning. Those can get faulty, maybe the barcode was wrongly printed, maybe GPS had some technical issues. You need to take those things into consideration.

Return Logistics

And finally we have the return logistics. The most important thing to keep in mind when it comes to returns is to make this process easy and accessible. The worst thing you can do is to make it a fuss for people to return your product. If they don’t want it – fine, it’s their choice. But, if you will try and make a problem out of returning the product, people may share negative reviews about your product or brand.

Thanks for stopping by! We sincerely hope that this article about delivery orders has provided you with the information you were seeking. As you can see, there are various approaches to this topic, ranging from utilizing templates and digital signatures to managing transportation information and other factors that can significantly impact the delivery of your products.

With the right delivery order, you can ensure that the recipient is happy and the company is reputable. Many organizations overlook this concept, as they feel like it’s not that necessary for their growth, but keeping an eye on such detailed elements as this one is the key to growing a successful company.

Thanks for checking out our article! We hope that you enjoyed this one and we will see you in the next one!