Having a proper Contact Sheet Template is essential to quickly contact your customers, allied companies, suppliers, related businesses, emergency services, team members, managers, friends, or family members. 

This useful document lets you gather all the data to contact and communicate with people and organizations of your interest. A virtual or physical copy or a free contact sheet file will facilitate the entire process of offering products and services to your customers or communicating business information to your employees.

A contact sheet contains all the contact details of a specific institution, organization, group, or individual. This sheet, commonly in the form of a grid or spreadsheet document, can be used to organize company members, describing their position, phone numbers, addresses, email address, and other relevant information.  

A contact sheet could be the following types:

• An emergency contact list.

• Client contact information.

• Employees contact sheet.

• Prospect contact information.

• Personal contact list.

Since a contact sheet may contain all the emergency contacts of your organization or your own, its main benefit is having all the data in a single contact template. You can contact them to warn them about a particular situation. Other benefits of using contact lists are the following:

• It allows you to organize work contacts. Thanks to this, your HR department or managers can directly contact employees for multiple reasons. 

• You can create a database of contacts required to run your business. You and your team are not the only ones necessary to run your business. That said, this file allows you to include suppliers, clients, business partners, utility companies, and other services contact information.

• It provides you with additional basic information about employees. You can include other data types, such as the best time to contact employees or other related contact numbers.

• It works as a backup for virtual lists. If your organization is in the habit of noting contact information in virtual spreadsheets, you can also print it to have it handy during an emergency.

Building a good contact list containing all the important people in your organization or personal life is not difficult. You can easily do it using appropriate spreadsheet software like MS Excel. 

If you don't have it, you can get Microsoft Office 2021 Professional Plus Key Retail Global at an affordable price on RoyalCDKeys. This Microsoft suite has all the classic applications you can use to create your contact sheet in a simple way. 

Use the spreadsheet file and customize different columns for each type of data you need to include. The required information would be name, phone number, address, email address, and emergency phone numbers. You can also type position, company, city, or country, depending on what you will use it for.

Of course, remember to share your contact information list with other members of your organization or stakeholders. Sharing crucial data among participants leads to better relationships and better communication.

To facilitate creating or editing a contact sheet template, we’re giving you five spreadsheet templates to type the contact data of every member of your company. 

Employee Contact List Template

Download it from Smartsheet.

This spreadsheet is designed for managers and human resource departments to manage employee contact information. It contains various columns provided for listing names, office locations, address details, email and phone, and comments or notes. You can easily modify this document to include additional columns if you need extra data, such as department names, job titles, devices they use, projects, or any other category that might help organize employees.

Team Contact List

Download it from 101planners.

This team contact list corresponds to a definitive list for noting the crucial contact information of your team members. As you can see in the image above, this spreadsheet contains columns for the member’s name, position, phone number, email address, and notes, to insert all the details you believe are important when contacting them. Of course, since you can open this document in MS Excel or Google Sheets, you can add all the columns for additional information, such as neighbors' telephone numbers, service numbers, allergies, or medications they cannot ingest.

Contact Sheet Template

Download it from Templatearchive.

This contact sheet template is designed to identify the roles of people associated with the business and note all the crucial information to improve communications. This template contains all the vital columns to include the data such as the name, title, agency, email address, and phone number. Although this contact sheet is designed for executives and agents related to your business, you can use it as a solution to note the data you consider relevant for your organization.

Phone List Template

Download it from Vertex62.

As its name indicates, this document corresponds to a phone list containing the phone numbers of all the important contacts for your business or personal life. It is a simple file with two hundred spots to type the phone contact of your clients, friends, employees, or assistance phone numbers, such as medical attention and related.    

Address Book Template

Download it from Samplewords.

This file is a free simple printable template designed to help you collect address book information. This document can be used for businesses of all industries and individuals who need to easily track and contact friends, family members, or employees. 

This address book contains eight pages that you can use to import contacts and build a single database. Each connection includes space for the contact number, street address, work phone, and email address. This template is an easily accessible document you can customize for your purposes.

Having the mobile phone number of your team members, employees, or personal contacts is crucial to maintain continuous communication with them. Whatever the reason you need to contact people of interest, a Contact Sheet Template is the proper document to organize and manage this vital information.   

To get other important templates your organization can use to enhance management, administration, or productivity, please browse the blog of RoyalCDKeys. We weekly upload useful articles with free templates you can download to facilitate operations within your organization.