When dealing with a field trip or any outdoor activity requiring minors' transportation, the permission slip is indispensable. No matter if you are a school or any other kind of organization.

The parent or guardian signature is vital for the organization to transport the child legally. All the relevant details must be clear and objective for it to be considered correctly made.

Here we will show you all the information that needs to be present in the letter and how to create your own template. Be sure to follow each step of the form carefully.

Now that you know what a permission slip is and why it is so important, it is time to start creating your own permission form. Everything will have an impact, from the tone used in the document to the font selected.

Here is the main information that must be present in your form when creating a permission slip:

Name of the Organization

The first information you need to include in your field permission slip is the organization's name. It does not need to be necessarily a field with the name written in the same font as the rest of the form.

You can insert the logo of your school or organization at the top of the form. This way, you can quickly identify yourself and keep your visual identity.

Date and Time

The next item to include in the field trip permission slip is the date and time when the field trip will occur. This information must be clear and objective in your form.

This way, the child’s guardian can easily identify the event’s date and time of the day. Remember that the more details you add, the better.

Location

Another indispensable piece of information for a field trip permission slip is the location. It is very common that every school year has one or more special field trips for the students.

Every time that happens, the location must be in a clear spot of the form, making it easy to visualize. This way, the parent or guardian can be aware of their child’s location.

Cost

Almost every field trip has an estimated cost. This information must also be specified in the field trip permission slip.

When creating the form, this is one of the essential pieces of information for the school, so be sure to highlight this information when creating a template for blanket permission forms.

Transportation

Another piece of information that must be pretty clear when building the field trip permission form template is how the children will be transported – whether by bus, airplane, or any other way.

Many parents usually are concerned about how the transportation will be held. This information on the permission form can help convince the parents to sign it.

It is also an excellent strategy to write the company responsible for the transportation on your permission slip. It will not just give it more credibility but also provide another way of contacting the people involved in the field trip.

Notes and Observations

Another important thing to add to permission slips is a space dedicated to notes and observations about the field trip. This space will be used to add all the information the school considers necessary to inform the parents about, from items that the students should carry to the time they will be arriving back. The more detailed your form is, the higher the chances of getting a signature.

It is also good to add the due date for the parents to sign the form and deliver it to the school. If the guardians don’t provide it in time, the student might not be able to participate in the field trip, so this information must get highlighted.

Agreement Text and Blank Spaces

Some people may consider this part the heart of permission slips for a field trip. There you will create a base text for your permission form in which the guardians will fill the basic information about the child, like name and classroom. 

The field trip permission form must be written in a friendly tone and use an appropriate font, like Times New Roman. This will help a lot when communicating with the parents and convincing them to sign the field trip permission form.

Emergency Contact Information

This is indispensable for a good and trustworthy field trip permission form. Here the parents or guardians will fill in all the information necessary for further communication if an emergency happens. From emergency contact number to working location, this part must be carefully filled out and reviewed to guarantee the proper support if anything happens to the student.

Signature

The last part of permission slips for a field trip is the blank space for the guardian’s signature. This is the most important part for the school.

It is the approval from the parents for the student to go out on the field trip on a specific date. If signed correctly, the field trip permission is filled, and the student can go.

Microsoft Word is undoubtedly the best option when creating permission slip templates for a field trip. The software has countless tools and features that allow the school or company to create the perfect template for the students and their parents. 

If you don’t have a Microsoft Office activation key, you can get one at RoyalCDKeys for a considerably lower price when compared to Microsoft Store. This way, you can save lots of money for your business.

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