When providing landscaping services, there are some details that you must pay attention to in order to avoid problems with the accepted payment methods and other customer complaints. For better control and registration of this vital information, most landscaping companies use professional invoices.

From an overall description of the landscaping work to the applicable taxes, the landscaping invoice template can be the perfect tool for making a formal request of payment for tasks completed. Here we will show you how to quickly create a document for your landscaping company, whether for lawn care services or any other activity.

The landscaping invoice is a document working as a record that shows all the essential information regarding the landscaping services you’ve provided. These registers go from who you worked for to where and how they paid you.

After completing a service, you give the customers copies of the landscaping invoices regarding the service. This way, you’ll have a much safer payment process that prevents overdue payments and makes your services look more professional.

Landscaping invoice templates are easy to make and can be lifesavers if you need to take legal action against one of your landscaping clients. This is why information like payment terms and information about your landscaping business must be evident throughout the form.

You should create invoice templates for your landscaping business for many reasons. The most important is avoiding mistakes regarding the landscaping services and their payments.

Presenting a payment due date and a detailed list of all the services provided are basic items of a payment invoice that can help with different aspects of the service. Since each client is a different case and will be charged differently for the service, it is essential to have information like hourly rates clear for both parties.

Moreover, the customer might choose between immediate payment or late payment. This is why your document must present clear payment instructions so the client understands and agrees to all the payment terms.

Now that you know what a landscaping invoice is and why it is important for your business, it is time to create your own invoice template. Follow each step carefully to guarantee a clear and objective document.

This way, you’ll end up with a document that truly impacts your business and helps to avoid problems with payment information or any other issue. Here are the main steps for creating a landscaping invoice template:

Identify Your Business

When creating this kind of document, most landscaping businesses, whether lawn mowing services or any other landscaping companies, like to identify their company through a simple business name or logo at the top of the document. This makes the document look more professional and helps associate the company with safe payments.

Moreover, following a visual ID is good for making your business grow and get recognized. We highly recommend including these elements in your landscaping invoice. It is also indicated that you include your mailing address at the top of the document in case the client needs to contact you.

Types of Tasks Completed

The next item that should be clarified in your invoice template is the type of task you performed for the client. Be sure to leave a space to describe these tasks in detail, whether a lawn care service or fixing a fence.

This will optimize your document so the client can quickly identify what was performed and how. Most documents write the services provided through an itemized list.

Time

Right next to the task provided, you need to indicate how much time you spent on each one. Most landscaping businesses get paid by hour, so it is crucial to identify these numbers when sending invoices.

It is information directly related to the price charged. It must be clear, so the client understands why they are paying that price.

Hourly Rates

The hourly rate is how much you charge for a task per hour. Sometimes this value is unique for all services. It depends on the worker’s preference.

You’ll see that in any landscaping invoice example, the worker usually identifies the hourly rate for each task and then the total value based on the time spent. Whether you’re a small business or a big landscaping organization, you must identify these details.

Costs

Next, you’ll list all the costs. These are usually divided into two categories. The first one is the cost for each task and then the total cost of your services. For this, you just need to sum up all the values in your document regarding the tasks and their hourly rates.

The second cost is the late fees for the services and payment method chosen by the customer. If the client pays you directly in cash, the fees will be lower since there are no credit card taxes. This way, the customer will pay for just what you have done.

Payment Due Date

The last item you must add to your landscaping invoice is the due date depending on the payment methods. You must include two dates in this section.

First, you will add the invoice date. In this field, you will fill the date that the landscaping invoice was handed to the customer. After that, you’ll add the final date for the payment and the fees in case the customers don't pay on time.

There are tons of tools that you can use to create the perfect landscaping invoice for your business.

Among all the options available, we highly recommend using Microsoft Word. It has the best tool set available, allowing you to edit every detail of your invoice template, from the business name to the invoice number.

If you don’t have a Microsoft Office activation key, you can find one at RoyalCDKeys for a considerably lower price. This way, you can access all the features you need to create the perfect document for your customer and save money.

If you’re looking for a free landscaping invoice template so you don’t need to create yours from scratch, there is no problem. Here are some invoices you can download and edit to better fit your needs.

Choose a landscaping invoice example that genuinely fits your needs and expectations. Then you just need to adjust the details using Microsoft Word.

Here are some templates you can use:

Template #1

Simple landscaping invoice. It can be used for any kind of landscaping business, whether for lawn care or any other activity.

Get this template

Template #2

Landscaping invoice with space for the company’s logo. It is indicated for businesses that want to keep their visual ID in the document, with specific logos and color pallets.

Get this template

Template #3

Single service template. Used in cases where there is a single task being done. Features blank spaces for a detailed description of the activity practiced and the instructions for it.

Get this template

Template #4

Landscaping invoice with space for document number. Indicated for businesses that deal with a high volume of clients. Features a space dedicated to invoice numbers so the document can be easily identified.

Get this template

There is no doubt that invoices help all aspects of your organization. From the clients’ payment management to the track of hours dedicated to each task, these documents guarantee that everything is correctly recorded and organized.

Be sure to follow each step carefully when planning your invoice template. Every item is vital to guarantee the best results for you and avoid payment issues.

Now that you know everything you need about landscape invoices, it is time to create your own template. By doing it correctly, you’ll definitely see positive results in your work management.