In the legal market, just like any other business, an auto repair shop is required to issue an invoice for every service it provides. Invoicing plays a crucial role in ensuring transparency and clarity in transactions for both the shop owners and customers. 

Therefore, in this article, we will delve into the significance of a Mechanic Invoice, which includes comprehensive details about the customer, business info, and a comprehensive record of all the repairs.

A mechanic invoice is a document that a mechanic or auto repair shop issues to a specific customer after providing a service related to fixing or maintaining a vehicle. A mechanic, or auto repair invoice, describes which parts of the car have been fixed and what processes have been carried out. It also includes the total spare parts price, labor prices, and sales taxes. 

Every legal auto repair shop must issue a physical or electronic invoice indicating what repairs were completed. This is because an invoice corresponds to a legal document containing the business information, the car data, the total amount, and the sales tax you must pay.  

Moreover, invoices are legal proof of your procedures if the customer has additional problems with their car. Besides, this document is also essential when customers need to collect related insurance. The invoice indicates if the car repairs qualify for being included in the insurance. 

Besides, an invoice is a proper document your auto repair shop has to issue to collect payment. 

Build and customize your auto repair invoices for your job with the following six-step guide you can quickly adapt. 

Insert Your Brand’s Logo or Company Name

Inserting your logo or brand’s name is not crucial, but you should include a symbol of your company to provide a more professional image of your auto body business. The business name also would help for these purposes and promoting your services.  

Type the Business Information

Since an invoice is a legal document you issue to clients and the government, you must include all the legal information of your auto repair business. In a nutshell, you should integrate the following information:

• The business name;

• The business address;

• City/Name;

• Phone number / Email address.

You should also include the customer information and the due date.

Integrate a Unique Invoice Number

Each invoice is a document with a unique invoice number. This number helps you differentiate each repair work and transaction for every client. Besides, the invoice number is crucial when you declare the taxes since it helps identify the transaction.

Include a Section to Describe Repairs and Amounts

The invoice you issue should describe what repair, maintenance, or work you did. This way, you indicate the cost of any procedure, the parts you changed or repaired, the labor you occupied, and the total amount of mechanics. It could be an itemized list describing any process you accomplished. This list can contain the following:

• Oil change;

• Brake replacement;

• Auto body repair;

• Auto body paintwork; 

• Window or windshield replacement;

• Bumper replacement; 

• Battery replacement;

• Air filter replacement;

• Transmission repair.

Add Sales Taxes to Adjust the Total

After indicating all the procedures and the total price, you need to tell discounts and taxes you need to sum to the total amount to obtain the total. Taxes depend on the countries or legislatures where businesses are located.  

Share Your Printable Invoice

Once you have calculated the grand amount and described all the materials and labor involved, you can share the invoice with the client or other stakeholders. The way you share the receipt will depend on the payment terms. If the client prefers to pay you through online transactions, you can send the invoice via email. If not, you can always print it and give it to their hand.

Below we give you some relevant templates you can easily edit and modify using the Microsoft Office suite and its classic applications, such as MS Excel and Word. If you haven’t installed Microsoft Office on your computer yet, on RoyalCDKeys, you can acquire a reliable copy of Microsoft Office 2021 Professional Plus Key Retail Global at €5,65. 

This software will provide the fundamental tools for invoicing and intervening in the templates below. Besides, with MS Excel, you can quickly calculate worked hours, the hourly rate, and taxes, even from scratch.

Auto Repair Invoice Template

Download it from Vertex42.

This auto repair invoice template lets you list vehicle information at the top. It includes first section listing services performed and second for recording parts used. It also allows you to list individual tax rates for each section. 

This MS Excel file includes three different templates, each with a unique design. The first is the complete version, while the second is a lighter version of the same template. The third is a template for printing blank invoices.

Automotive Repair Invoice Template

Download it from Inv24.

This template is an editable document that keeps you at the top of your accounting information. It corresponds to a basic template containing all the primary data the auto repair business owner needs to assess proper invoices. This professional invoice includes a top section for the company’s and client’s information. In this section, you can insert specific data, such as the quantity, the unit price, the total, and taxes. 

Auto Repair Invoices Template

Download it from Allbusinesstemplates.

This template corresponds to an accurate document that includes customer and car information. This way, you can differentiate the car for appropriate auto repair services. In the second part of the document, you can indicate the spare part of the car you’ve repaired, the quantity, the unit price, and the total. But it also includes a section describing the work, labor, sales taxes, and the final total.   

This document contains all the details about the service, including labor, costs, and taxes, no matter what service a customer asks for their car –a tune-up, a new spare part, a general repair, etcetera. 

Writing and editing an invoice will be very easy with the templates we’ve given in this article. Do not hesitate to occupy the above document to issue these crucial legal documents for your company.